Gym Management System -- Members, Classes & Billing

Built for Gyms, Studios, and Fitness Centers

Whether you run a CrossFit box, yoga studio, martial arts dojo, or traditional gym, this kit handles the management basics so you can focus on coaching.

Member Management

Register members with personal details, health info, emergency contacts, and photo ID. Assign membership plans with start and end dates. Track membership status -- active, expired, frozen, cancelled. Member profiles show attendance history, payment history, and class participation. Bulk SMS/email for announcements and renewal reminders.

Membership Billing

Create membership plans (monthly, quarterly, annual) with different prices and access levels. Auto-renewal billing charges cards on the due date. Handle partial payments and outstanding balances. Generate invoices with GST/tax calculation. Payment reminders go out before expiry. Grace period settings for late renewals.

Class Scheduling

Create recurring class schedules (Monday CrossFit 6am, Wednesday Yoga 7pm). Assign instructors to classes. Set capacity limits with waitlists. Members book classes through the portal. Automatic cancellation notifications if an instructor is unavailable. Class attendance feeds into trainer performance reports.

Attendance Tracking

Members check in via the front desk or a self-service kiosk. Daily attendance reports show peak hours and quiet periods. Monthly trends help you optimize class schedules and staffing. Members see their own attendance streak in the portal -- gamification that improves retention.

Running Your Gym Smarter

Retention Analytics

The dashboard shows member retention rate, average membership duration, churn by plan type, and members at risk of leaving (no check-ins in 2+ weeks). These numbers help you intervene before members cancel. Set up automated "we miss you" emails for inactive members.

Trainer Management

Trainer profiles with certifications, specializations, and availability. Assign trainers to classes and personal training sessions. Track trainer performance by class attendance rates and member feedback. Commission calculation for personal training sessions.

For Multi-Location Gyms

The kit supports multiple branches with a single admin dashboard. Members can check in at any location (if your membership allows it). Reports break down by location for revenue, attendance, and retention comparison. Each branch can have its own class schedule and staff.